Hybrid Archive Services

Hybrid Archive Services enable our customers to benefit from the low cost of off-site archive storage coupled to the benefits of document scanning where documents are scanned quickly and on-demand.

Sterling is one of the longest established Document Archive Storage & Management Providers in the UK. Operating from our secure facilities since 1975, we have the knowledge and expertise to assist you with document archive storage / records management projects of any size or scope.

We employ the latest technology enabling us to collect, inventory, store, access, scan, host and deliver thousands of documents per month while maintaining a comprehensive audit trail. Working with customers the length and breadth of the UK, we will collect your documents for storage and offer a cataloguing and boxing up service where required.

With hybrid archive services, customers benefit from lightening fast access to their information from hard copy using our Scan-On-Demand service while benefiting from the value delivered through only scanning items as they become required.

Delivery of Scan-On-Demand records is via our highly secure, fully encrypted cloud hosting platform, threecrypt.

Collection & Cataloguing

Where required, we can provide a team of experienced operatives to visit your site(s) to catalogue and box up your documents prior to transporting to our secure facilities for storage. Our team can work autonomously or assist your employees to lessen the burden of the packing and cataloguing process providing you with a complete and accurate inventory at the end of the process.

Security

We operate under strict security conditions. All premises are protected by CCTV along with monitored intruder, fire and environmental systems. We transport your documents in our own tracked liveried vehicles and all staff carry Sterling ID Cards. In addition, all employees are security vetted through the Disclosure & Barring Service (DBS) and financial background checks are carried out.

Audit

The moment your documents are collected for storage a detailed audit trail is created. This audit trail is updated at every stage of the process using bar code identifiers which are assigned to each file or box.

Document Cloud Hosting

Our cloud hosting platform, threecrypt, is the perfect platform for your scan-on-demand data. Available with a customisable user interface, your users will be able to locate and view documents from anywhere with an internet connection. Alternatively, a REST API is available enabling the hosted data to be accessed automatically by your internal IT Systems and Applications.

threecrypt offers the highest cloud security available. This claim is based upon the fact that the customer holds the encryption keys. As a consequence, the administrators of threecrypt can’t access your data in decrypted format, regardless of who requests access.

Integration

We have successfully integrated scanned data into all types of EDRM Systems, In House Applications, case Management Systems, Cloud Platforms and business process automation systems.

Who we work with

We have experience working with organisations from all sectors, from Banks & Building Societies to Housing Associations and Museums.

Pricing & Benefits

Every project is priced according to the exact customer requirements. Prices are based on a number of factors with prices starting from as little as 25 pence per box, per month, in most cases, the benefits of archive storage outweigh the cost many times over.

We strive to build lasting relationships with our customers and to provide them with best value. Therefore we will advise you of alternatives such as scanning should we feel that the costs of retrievals and scan-on-demand will outweigh the benefits