Sterling is here to do more than just store your archive material. We are here to help organisations develop and implement a records management strategy that will free your information. Of course, this strategy is fully customisable to your needs and by implementing a robust strategy, costs can be significantly reduced.
Preparation is key to a successful records management programme. Time and money is invested in daily the generation of records within an organisation only for these valuable records, which, often contain a wealth of information to be lost in a disorganised archive system. These records are then recalled when it is critical to do so with vast amounts of time being wasted on identifying their whereabouts.
By investing a few minutes to catalogue the contents of a document, file or box, this information is essentially unlocked and available for future reference enabling an organisation to reach informed business decisions, meet regulatory compliance along with legal requirements. Creating an Inventory is where Records Management begins.
Take full advantage of Sterling’s Online Records Management System to register such information. Our system is customisable, allowing for specific data entry forms to capture the data that you need enabling you to locate your records in the future. Enforce policies, by making the entry of a destruction date mandatory, and meet compliance requirements by tracking access to records automatically.
Once records are under the management of Sterling, it is quick and simple to access them. Log in to the Online Records Management System, search for the records you require and place your order. Depending on your request, boxes or individual files can be delivered back to your offices or you can request that the required document is imaged. This image is then presented to view online, usually within the hour.
The days of ‘losing’ information or retaining it for longer than necessary due to not knowing what box it is in, or what’s in a box are over. Please contact us to discuss your needs in more detail. We will review the policies and procedures currently in place allowing us to begin the process of rationalising your organisational needs. Working closely with you, we can develop and help to implement a Records Management solution.
For records that are already in storage, with Sterling or elsewhere, please contact us to discuss importing the information that you hold about these records into our system, after all it makes sense to have all of this information in one place, fully searchable by authorised users, via the internet.
This is Records Management designed around Freedom of your Information.